A time will come when your copier will start to work more and more, especially if it is getting near the end of its life. To monitor this change, you need to pay attention to your overall printing cost and check if it had increased significantly over the past few months. This can help you know when you need to upgrade your copier, and if you see that you are replacing the toner more and more then it is time to call your service provider and ask for an assessment.
Replacing your office copier is not anyone’s favourite maintenance task, but it can be one of the most critical to ensuring your company is running smoothly and efficiently as it can. Copiers are very different from other pieces of office equipment because they show so little external wear and tear and the signs of an ailing copier are not common knowledge for most people.
Your printing costs are increasing monthly
Copiers will start to consume more and more as they get near the end of their shelf life. If you pay attention to the ongoing printing costs, it can help you narrow down when a copier upgrade is pending, and if you notice that you are replacing toner more often than usual make sure to call your print services provider and ask for an assessment of your printing fleet.
You are making too many service calls to your provider
If you are noticing that you have to call your copier service provider for repair and services a few times a month, then it is possible that you might need to look into an upgrade. Most modern copiers have more moving pieces than modern trucks and cars. Those copier parts will wear down after a few years, and that is an awful lot of parts to break. Next time that you have to make a service call ask them for some upgrade recommendations.
Your copier can no longer keep up with your company’s needs
Copiers are not exactly known as living on the bleeding edge of technology and the increases in functionality that have come around with mobile devices and technology wherein you can print anywhere. If your copier technology no longer meets your needs or your team is asking for new features, it’s time to upgrade. Ask your account manager about the new technologies available in modern printers.
Devices develop all the time, and the supplies and accessories also develop along with them. Sticking with the same copier for years makes finding compatible supplies, like toners and parts, increasingly difficult.
Machines upgrade to address past issues and introduce new features that enhance your productivity. If finding supplies for your copier becomes difficult, it’s a sign you need to upgrade.
As your copier is used more frequently, the quality of prints will decline slowly. If you notice smudges or frequent paper jams, invest in a high-quality copier to resolve these issues. You can rent or lease a copier if you are not ready to buy a new one yet. Getting a new copier is important. This investment is crucial as it impacts your company’s operations and affects everyone’s work.
If you plan to get copiers for your office in Indianapolis, you can opt to buy copiers or lease copiers in Indianapolis. We can give you the option to get the copier that you want. You can contact our local copier leasing services department in your location.
If your Location is around Indianapolis, you may call us at (317) 210-4600, our personnel for copier leasing in Indianapolis will assist you. If you are also looking for copier repair services in Indianapolis, you may contact our copier repair personnel at the same number.
